Podium Presentation Guidelines
Get ready to present at IMMUNOLOGY2025™! Below you will find all the information and resources you need to prepare for your presentation.
Official IMMUNOLOGY2025™ PowerPoint Template
Make use of the official IMMUNOLOGY2025™ PowerPoint template to stay on brand and help your slides stand out.

How to Upload Your Presentation Ahead of IMMUNOLOGY2025™
- You can upload your podium presentation starting April 15, 2025. You may revise and upload your presentation as many times as needed while the site is open.
- You can upload your presentation to the online IMMUNOLOGY2025™ presentation repository. Use password “aaihawaii25” to access. For additional help please email aaispeakerready@onservices.com
- If you have more than one (1) presentation to upload, you must upload them separately.
- The upload site will close on April 28, 2025, at 11:59 PM HST. After that time, please bring your presentation to the Speaker Ready Room on site.
The Speaker Ready Room
- When you arrive, please come to the Speaker Ready Room (SRR) (Room 318A, Level 2 of the Hawaii Convention Center) to upload any updated versions of your presentation.
- Bring at least a preliminary version of your presentation as early as possible so there will be time to correct any technical issues that may arise.
- If necessary, you can replace any previous versions with an updated one prior to your talk.
- Upon arrival at the SRR, a technician will check you in and upload your presentation. You will be assigned a preview station (Mac or PC) to review and edit your presentation and to see exactly how it will appear in your session room.
- Please bring your presentation on a USB flash drive (preferred) or a portable hard drive.
- Office 365 and PowerPoint 2021 users should save their presentations in the native .pptx format (not in the PowerPoint 1997-2003 format).
SRR Room Hours
Saturday, May 3: 8:00 – 18:00
Sunday, May 4: 6:00 – 17:00
Monday, May 5: 6:00 – 17:00
Tuesday, May 6: 6:00 – 17:00
Wednesday, May 7: 6:00 – 12:00
Session Room Check-in Procedure
- Please arrive at your session room at least 15 minutes prior to your session start time.
- Each room will have a technician to assist you with any technical needs.
- Upon arrival, please introduce yourself to the technician and state whether your presentation is a PC or a MAC file.
- Your technician will launch your talk, test sound levels and go over the flow of the session.
- When it is your time to present, the technician will open your PowerPoint or Keynote presentation and start the slide show.
- Internet connectivity may not be available or may be limited on the presentation laptops in the session rooms.
Audio/Visual and Computer Equipment
Audiovisual equipment in each session room will include:
- 16:9 Wide Aspect Projection Screen
- LCD Projector
- PC: Windows 10 Laptop
- Apple: MacOS 15.3 (Sequoia) Laptop
- RAM: 16GB or better
- Display: 16:9 @ 1920×1080
- Software: PowerPoint (PC & Apple)
- Software: Keynote (Apple)
- Software: Adobe Acrobat Reader DC
- Confidence Monitor
- Keyboard and Mouse
- Slide Advancer
- Laser Pointer
- Speaker Timer
- Computer Audio patch
- Lectern microphone
- Wireless lavalier microphone
- Audience Q&A floor microphone
- Audio Mixer