Podium Presentation Guidelines

Get ready to present at IMMUNOLOGY2025™! Below you will find all the information and resources you need to prepare for your presentation.

Make use of the official IMMUNOLOGY2025™ PowerPoint template to stay on brand and help your slides stand out.

You can upload your podium presentation starting April 15, 2025. You may revise and upload your presentation as many times as needed while the site is open.
The link and password to upload your presentation will be sent to each presenter the week of April 7, 2025. If you haven’t received the email by April 14, 2025, please email meetings@aai.org.
If you have more than one (1) presentation to upload, you must upload them separately.
The upload site will close on April 28, 2025, at 11:59 PM HST. After that time, please bring your presentation to the Speaker Ready Room on site.

When you arrive, please come to the Speaker Ready Room (SRR) (Room 318A, Level 2 of the Hawaii Convention Center) to upload any updated versions of your presentation.
Bring at least a preliminary version of your presentation as early as possible so there will be time to correct any technical issues that may arise.
If necessary, you can replace any previous versions with an updated one prior to your talk.
Upon arrival at the SRR, a technician will check you in and upload your presentation. You will be assigned a preview station (Mac or PC) to review and edit your presentation and to see exactly how it will appear in your session room.
Please bring your presentation on a USB flash drive (preferred) or a portable hard drive.
Office 365 and PowerPoint 2021 users should save their presentations in the native .pptx format (not in the PowerPoint 1997-2003 format).

Saturday, May 3: 6:00 – 18:00

Sunday, May 4: 6:00 – 17:00

Monday, May 5: 6:00 – 17:00

Tuesday, May 6: 6:00 – 17:00

Wednesday, May 7: 6:00 – 12:00

Please arrive at your session room at least 15 minutes prior to your session start time.
Each room will have a technician to assist you with any technical needs.
Upon arrival, please introduce yourself to the technician and state whether your presentation is a PC or a MAC file.
Your technician will launch your talk, test sound levels and go over the flow of the session.
When it is your time to present, the technician will open your PowerPoint or Keynote presentation and start the slide show.
Internet connectivity may not be available or may be limited on the presentation laptops in the session rooms.

Audiovisual equipment in each session room will include: