IMMUNOLOGY2025™

May 3–7, 2025 | Honolulu, Hawai’i, USA

Poster Presentation Guidelines

Poster Session Policies

  • Your assigned presentation date/s cannot be changed. 
  • If you decline this invitation, your abstract will be withdrawn.
  • Posters are viewable for one day only.
  • The poster dimensions are 3’9″ high and 3’9″ wide. Be sure to note these dimensions as you will not be permitted to extend into another presenter’s space.
  • Posters are to be placed between 6:00 AM – 8:00 AM HST on the assigned day, on the assigned board and removed between 15:30 – 16:00 HST daily. Posters not removed by this time daily will be taken down and discarded.
  • Any authors failing to display their poster throughout their assigned day, and/or be present during their assigned poster session will forfeit publication of their abstract in the on-line supplement to The Journal of Immunology.
  • Corresponding AAI travel awardees will, additionally, forfeit their award.
  • To uphold the integrity of the meeting and be respectful of authors and speakers, recording by any means, including but not limited to: photographing, audio or video recording of any presentations or sessions during the meeting is strictly prohibited.
  • While we have tried to avoid this, if you have more than one poster to present and they are scheduled at the same day and time, but at posterboards are far from each other, please email meetings@aai.org. We will work to get them near each other – and notifications of moves to the attendees.

Poster Presentation Policies

Once we have heard back from all the invitations to present recipients, we will be assigning the posterboard numbers and sending the board numbers out to all poster presenters.

If you are scheduled to present your poster on either Sunday, May 4 or Monday, May 5, you are required to be at your poster to discuss your work using the following parameters:

  • Odd numbered poster boards (i.e. B101, B103, B105, B237, B389, etc.) between the hours of 10:30 – 11:45 HST on the assigned day.
  • Even number poster boards (i.e. B100, B102, B104, B238, B390, etc.) between the hours of 14:15 – 15:30 HST.

If you are scheduled to present your poster on Tuesday, May 6, you are required to be at your poster to discuss your work using the following parameters:

  • Odd numbered poster boards (i.e. B101, B103, B105, B237, B389, etc.) between the hours of 10:30 -11:45 HST on their assigned day.
  • Even number poster boards (i.e. B100, B102, B104, B238, B390, etc.) between the hours of 13:15 – 14:30 HST.

Poster Style Guidelines

  • Initial Sketch: Plan your poster early. Focus your attention on a few key points. Try various styles of data presentation to achieve clarity and simplicity. Does the use of color help? What needs to be expressed in words? Suggest headlines and text topics.
  • Rough Layout: Enlarge your best initial sketch, keeping the dimensions in proportion to the final poster (see diagram). Ideally, the rough layout should be full size. A blackboard is a convenient place to work. Print the title and headlines. Indicate text by horizontal lines. Draw rough graphs and tables. This will give you a good idea of proportions and balance. Ask associates for comments. This is still an experimental stage.
  • Text Layout: Avoid abbreviations, acronyms, and jargon. Use a consistent font throughout. It is recommended that authors use a 20-pt. font size; this makes the text legible from five feet away.
  • Final Layout: The artwork is complete, and the text and tables are typed, but not necessarily enlarged to full size. Now ask, is the message clear? Do the important points stand out? Is there a balance between words and illustrations? Is there spatial balance? Is the pathway through the poster clear? Poster should be able to be legible at five feet.
  • Balance: Figures and tables should cover slightly more than 50% of the poster area. If you have only a few illustrations, enlarge them. Do not omit text, but keep it brief. The poster should be comprehensible without verbal explanation.
  • Eye Movement: The movement (pathway) of the eye over the poster should be natural, down the columns or along the rows. Size attracts attention. Arrows, pointing hands, numbers, and letters can help clarify the sequence.
  • Simplicity – Resist the temptation to overload the poster. More material may mean less communication. Is the message clear and comprehensible without verbal explanation?